Add or Replace Documents

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The following video shows the process of adding and replacing documents

When uploading a new revision of a document, it is best practice to replace the file to ensure existing links go to the correct location.

To replace a document:

in the upper admin bar select 'Media'
use the filter that appears to find your document, setting 'Type' to 'Document' may be useful here
click the 'Edit' button in the far right column
from within the edit screen look for the 'Replace file' section
choose the replacement file, then save

* Note that it is possible to add pdfs to VIU websites, whenever possible use a webpage to instead of a pdf for the following reasons:

pdfs are not generally accessible and can be difficult to navigate, especially on a phone
creating an accessible pdf is a intensive process
webpages are easy to update and do not require managing source material, recreating, and uploading like a pdf

To add a new document:

prepare the file on the local file system and refer to document naming conventions as needed
in the upper admin bar select Media > Add media > Document
choose the file and save
navigate to the page you would like to add the document and edit the page
enter text that will become the link to the file
select the text and click the link icon
start typing the file name of the document and find it in the dropdown (alternatively you can paste a link to the file here)
save the page

Avoid the "Acrobat" Tab in Word: The PDFMaker plugin (which shows as "Acrobat" in the Word ribbon) defaults to high-compression settings that web application firewall hate
Use "Save As" (Native): Instead of using the Acrobat plugin, go to File > Save As > File Type: PDF. This generally produces a more "standard" structure
Choose "Minimum Size": In the Word "Save As PDF" dialog, select the "Minimum size (online publishing)" radio button. This often strips out the complex metadata and object streams that trigger security filters