How do I give someone access to a shared calendar?

Outlook calendar shared M365 share resource

Overview

This document provides the steps required to add a colleague to a shared calendar that you also have access to.

Outlook Desktop App

Make sure that you've added the mailbox of the calendar you wish to share. Instructions for that are available here: How do I access shared mailboxes?
In the Outlook app, open your calendar by clicking on the Calendar icon in the bottom left corner.
In the left side menu, right-click on the calendar you wish to share, then left-click on 'properties'.
Click on the 'permissions' tab, then on the 'Add...' button.
Search for the person you wish to add, highlight them, and click 'Add'. Once all are added, click 'OK'.
Note: the default permission level is to only show Free/Busy time, with no edit capabilities. To adjust this, highlight the user you wish to change, then change the 'Permission Level', 'Read', and 'Write' capabilities as needed. You can also apply ownership from this screen.
Click OK.
Manually inform the user in the manner you choose, and provide them with instructions on how to add the calendar, such as the ones located on this Microsoft support page: Open another person's Exchange Calendar

Outlook on the Web

Sign in to your personal VIU email at Outlook on the Web
At the top-right of the mail window, click on your profile icon (Next to the question mark)
Click on 'Open another mailbox...'
Enter the email address of the mailbox whose calendar you want to manage.
In the top-left of the newly opened mailbox, , click on the applications menu next to the word Mail (Looks like a waffle or Rubik's Cube)
Click on the 'Calendar' option in your list of apps. You may need to click on the 'All Apps' link in order to display the 'Calendar' app.
At the top of the opened calendar, click on 'Share'.
Enter the name(s) of the people you wish to share the calendar with. Change the subject line as you see fit.
Click 'Send' at the top of the email.

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Article ID: 5656

Created

Mon 5/8/23 12:27 PM

Modified

Tue 4/23/24 11:53 AM